What must a coach do during a pregame meeting if they have special documentation regarding a player’s equipment?

The requirement for a coach to present special documentation regarding a player’s equipment to the umpire for assessment is rooted in the need for compliance with the rules governing equipment use in games. This process ensures that any specific modifications or allowances made for a player’s equipment are officially recognized and approved by the officiating crew before the game begins.

By presenting the documentation to the umpire, the coach ensures that all parties are informed and in agreement regarding the equipment's compliance with league regulations. This step helps to maintain the integrity of the game and prevents any potential misunderstandings that could arise during the match. It also protects the player and the coach from any penalties that might be imposed due to the use of non-compliant equipment.

In contrast, simply informing the umpire without presenting the documentation does not allow for a formal assessment or approval process. Showing the letter only to the opposing coach does not fulfill the requirement for official review, and keeping the letter private would likely lead to confusion and complications if the equipment were later challenged during the game. Thus, presenting the documentation to the umpire is the most appropriate and necessary action.